Toolbars are quite handy if used intelligently. Instead of browsing through the long menus and submenus before you find the right command, if you often use a command then why not add it on the toolbar.

To add commands to toolbars

 Right click on the toolbar and choose ‘Customize’. In the Customize window, switch to ‘Commands tab’ and click ‘Rearrange Commands’.

In the Rearrange Commands window choose the radio button next to ‘Toolbar’. Choose the ‘Common’ Toolbar and then ‘Add’.

In the ‘Add Command’ dialog box, choose the ‘Category’ (browse each if you do not know where you can find the command) and then the command to be added and then click OK. In this example we will add the ‘File…’ command to the Common Toolbar.

Click ‘Close’, to exit the ‘Rearrange Commands’ window and again, to close the ‘Customize’ window.

To add commands to menu bars

In Rearrange Commands window (see above), choose the radio next to Menu bar. From the drop down menu choose the menu bar you want to edit. Then click on Add to launch the Add Command dialog box. Now browse the categories to find the command to be added to the menu bar and click OK. For instance choose to add the File… command. The new menu bar would look as follows:

Rearrange Commands tool lets you do all possible actions to customize your toolbars and menus the way you want them. You can rearrange the commands on the toolbar to:

·         Add, remove, reorder the commands on the menu bar and toolbar.

·         Modify the name, image and keyboard shortcut associated with a menu command or button on the toolbar.

To launch the Rearrange Commands dialog box, go to Tools > Customize. In the Customize dialog box, go to the Commands tab and click Rearrange Commands.

Use the Rearrange Commands dialog box to do the following:

1.       Choose a menu or toolbar to rearrange: Select the Menu Bar or Toolbar you want to change.

2.       Controls: Select the controls you want to change.

3.       Add: Click the button to add a new control.

4.       Delete:  Click the button to delete a control.

5.       Move Up: Click the button to move the control up in a menu bar or towards left on a toolbar.

6.       Move Down: Click the button to move the control down in a menu bar or towards right on a toolbar.

7.       Modify Selection: The drop down menu has a number of options like;

·         Reset – resets the control

·         Delete – deletes the control

·         Name – You can enter a name for the control along with its keyboard shortcut. In the above image; &File… denotes ALT + N is the keyboard shortcut to access File menu.

·         Copy Button Image – lets you copy the button image associated with this control.

·         Paste Button Image – lets you paste a button image.

·         Reset Button Image – resets the button image to its default.

·         Edit Button Image – lets you edit the button image.

·         Change Button Image… – lets you choose a new button image from the menu.

·         Default Style – set the style of the button to its default.

·         Text Only (Always) – sets to always display only text for the control.

·         Text Only (in Menus) – sets to always display only text for control only when it appears in a menu.

·         Image and Text – lets you always display an image and text for the control.

·         Begin a Group – adds a group separator bar.

·         Assign Macro… – lets you link a control to a macro.

8.       Reset: Resets any and all the actions you carried out on the menu bar and toolbar.